Do you want to understand the procedure of Legal Metrology inspection? Through this article, we have created an easy way for you to understand the procedure, the required documentation, and more. You can simply understand it as a government procedure to verify that businesses are adhering to the rules for packaging, labelling, weighing, and pricing under the LMR, 2011. Essentially, these inspections ensure that all packaged items sold in the market are accurately labelled and measured, and also protect customers from unfair trade practices. Maintaining compliance with legal metrology regulations is crucial for manufacturers, importers, and retailers alike to avoid legal issues.
What is the Legal Metrology Inspection Process?
The legal metrology inspection is a government check to ensure products follow packaging and weight rules under the Legal Metrology (Packaged Commodities) Rules, 2011. Inspectors verify labelling, quantity, MRP, and proper declarations to protect consumers and maintain fair trade.
Which Type of Businesses Are Covered Under The Legal Metrology Inspection Process?
The legal metrology inspection process applies to businesses that deal with pre-packaged goods. This includes manufacturers, importers, packers, wholesalers, retailers, and e-commerce companies. Any business that sells, distributes, or stores packaged products with quantity or price mentioned on the label should follow the legal metrology (Packaged Commodities) Rules, 2011, and is subject to inspection.
What are the Key Stages of the Legal Metrology Inspection Process?
Here we have mentioned the easy steps of the legal metrology inspection process:
- Identification of Business Premises – The inspection typically begins by identifying and selecting the business premises based on risk, complaints, or routine schedules.
- Verification of License – The inspector checks whether the business holds a valid legal metrology license:
- Manufacturer License
- Importer License
- Packer License
- Dealer License
- Examination of Packaged Goods – All pre-packaged commodities are examined for correct labeling under the Legal Metrology Rules 2011. The inspector checks for:
- Name and address of the manufacturer/packer/importer
- Net quantity (weight, volume, length, etc.)
- Manufacturing date & expiry
- Maximum retail price (MRP)
- Customer care/Contact details
- ISI or other relevant marks
- Records & Documentation Check – In this step, the inspectors will also examine records such as:
- Purchase and sale invoices
- Packing and labeling records
- Calibration certificates
- Previous inspection reports
- Complaint records
- Issuance of Inspection Report – After the inspection, the officer prepares a report that notes:
- Observations and compliance status
- Any violations or discrepancies
- Instructions for correction
- Show Cause Notice or Penalty – If any rule is violated:
- A show cause notice may be issued
- The business may have to pay a fine or penalty
- In severe cases, legal proceedings or seizure of products may occur
- Follow-up and Compliance Check – In the event that corrections were ordered, a follow-up inspection can be conducted to verify whether the business has complied. Continued non-compliance may result in more severe actions.
Documents Required For a Legal Metrology Inspection
Here is the list of required documents for legal metrology inspection:
- Valid Legal Metrology Licenses
- GST Registration Certificate
- Import Export Code (IEC)
- Factory License/Trade License
- BIS/ISI Certification
- Packaging & Labeling Details
- Purchase and Sales Invoices
- Batch-wise Manufacturing or Packing Records
- Stock Register/Inventory Details
- Net Quantity Declaration Records
- Customer Complaint Register
- Test/Calibration Certificates
- Verification Stamps/Certification for weighing machines
- Declaration of Conformity
- Product Brochure/User Manuals
- Old Inspection esports
- Power of Attorney/Authorization Letter
Common Reason For Legal Metrology Non-Compliance During Inspection
Check out the common reasons for legal metrology non-compliance during inspection:
- Missing or Incorrect Labeling
- No Valid Legal Metrology License
- Unverified Weighing or Measuring Instruments
- Improper Declaration Format
- Non-Maintenance or Records
- Import Without Registration
- Using Old or Unapproved Labels
- Failing to Respond to Notices
How Can ELT Corporate Help With Legal Metrology Inspection Compliance?
ELT corporate, one of the top regulatory consultancies in India, provides complete support for legal metrology inspection compliance. We help businesses stay audit-ready by ensuring all packaging, labeling, and documentation follow the legal metrology (Packaged Commodities) rules.
- Expert Legal Metrology Team
- Packaging & Labeling Review
- Support in Obtaining & Renewing LMPC Certificates
- Mock Inspection & Audit Preparation
- Quick Response to Notices or Inspection Queries
- Help in Documentation, Licensing & Record Keeping
- Trusted by 2500+Clients Across India
- Transparent, Fast & Cost-Effective Services
What Happens if a Business Fails a Legal Metrology Inspection?
If a business is found non-compliant, it may face penalties, product seizure, or legal notices under the Legal Metrology Act.
How Often Do Legal Metrology Inspections Take Place?
Inspection can be routine, compliance-based, or a surprise visit as per Legal Metrology Act, 2009.
